An Executive Committee meeting of the CRES Amateur Radio Club was
held at the Donatos Pizza, Pickerington, on Wednesday 29 Jan 2003.
The meeting was called to order at 6:35 PM by President David
Jeffords/K8ON after a red-face Secretary/Treasurer discovered he
had arrived 25 minutes late instead of 5 minutes early.  The
meeting was attended by K8ON, Sec/Treas KD8WK, Club Station Trustee
NV7X, Contest Coordinator K9RV, VE Liaison KD8ZG, Immediate Past
President WD8EBS, and members KC8HIH, W8FMN, K8RSP, and N9CX.

The first order of business was to hear from the audit committee
appointed at the December regular meeting to audit the Treasurer's
books.  Bill Erwin/N9CX spoke for the committee, which consisted
of himself, Tricia Kovacs/KC8HIH, and Bob Cartwright/W8FMN.  A
copy of the official report was delivered to the Secretary for
inclusion in the Club records.  The committee conducted an audit
of the Club's financial records from 1997 to the end of 2002.
(Prior to 1997, financial records were deemed to be audited by
the CRES Club.)  The audit committee found the books to be in
order.  The committee verified the ledger balances versus bank
records and verified monies from the sale of all Club equipment
(from the equipment auction last year) were properly accounted
for.  They did not conduct an inventory audit of remaining club
equipment.

The committee made three recommendations:  (1) a former club
President was still listed on the bank statement and it was
recommended that his name be removed and a current member of
the executive committee be added in his place, (2) it was
suggested the Treasurer consider using a computer program, like
MS Money or Quicken in lieu of a handwritten ledger, and (3) it
was recommended the Club adopt a policy of auditing the books
annually in accordance with good business practices.

The committee's report was accepted by the Executive Committee.
Secretary/Treasurer Rob Stampfli/KD8WK thanked the audit committee
on behalf of the Executive Committee for its diligent work.

It was generally agreed that the signatories on the Telhio account
should be updated.  After some discussion, it was suggested that
the Station Trustee be the second name on the Club account, as that
position was deemed to be the most stable from year-to-year.  Mike
Stansbery/WD8EBS formally made a motion to this effect, seconded
by Jerry Scott/K9RV, and it was approved.

WD8EBS then motioned (and K9RV seconded) that a yearly audit be
conducted.  There was some discussion about the necessity for
doing this, but in the end it was the sense of the Excomm board
that an audit committee should be appointed annually.

The Executive Committee after some discussion elected not to
take a stand on whether the Treasurer's ledger should be maintained
on paper or in an electronic format, preferring to leave the choice
up to the Treasurer.  The Treasurer, however, indicated he would
follow a suggestion of the committee, made during the audit, that
all cash payments be swept through the Petty Cash fund to make it
easier to reconcile the Telhio ledger with the account statements
in future audits.

The Executive Committee reviewed the remaining Club equipment list
to identify what should be offered for sale at the upcoming Mansfield
hamfest, after deciding not to list any equipment on Ebay in the
interim.  Art Grandle/KD8ZG indicated he thought he had a buyer who
was willing to pay $200 for the ICOM-251A, provided we shipped it
to him at our expense.  The committee elected to allow Art to pursue
this if the rig did not sell at Mansfield.  The Excomm board agreed
to request that Dave Woolf/K8RSP take the following equipment to
Mansfield and attempt to sell it:  ICOM-251A 2m transceiver, Kenwood
TM201B 2m FM transceiver, Kenwood TM321A 220Mhz FM transceiver,
Yaesu FT-709R 70cm handheld FM transceiver, Realistic PRO-2004
scanner, MFJ 1270B/1274 TNC2, and the Tektronics 454A scope.  After
a protracted discussion about establishing a pricing policy for the
above, the committee agreed that Dave be allowed to set the prices
he deemed reasonable and accept reasonable offers for the equipment,
providing that no item is liquidated for less than 90% of the
minimum value set for it in last year's auction.

K8RSP then circulated a price sheet he had put together for the
tubes owned by the Club, based on price lists from tube sellers
on the Internet.  Dave indicated he would like to take the tubes
to Mansfield in February and offer them for sale.  The Excomm
established the following guidelines:  (1) Club members may
purchase any tube from the club at 50% of the price listed on
Dave's price sheet.  (2) The price at Mansfield will be 75% of
the price on Dave's price sheet, and an offer of more than 50%
of the price sheet will be accepted.  (3) Any offer of $1500 or
better for the entire batch of tubes will be accepted.

Acting on policy established at the Executive Committee meeting
on 20 November 2002 -- that club members in good standing be
allowed to purchase any remaining auction items at the minimum
price established by the Executive Committee -- Mike Rauh
requested he be allowed to purchase the HyGain Rotor Head for
$50.  Bob Cartwright indicated he would similarly like to
purchase the Tektronics Pulse Generator for $10, and Dave Woolf
indicated he would like to purchase the ATV downconverter for
$5.  The Executive Committee approved all three requests.

Art Grandle/KD8ZG motioned, and K9RV seconded, that the Club
reimburse K8RSP for the Mansfield flea-market space being used
to auction the Club's items, and that Club allocate up to $150
for a two-space flea-market space at Dayton.  The motion passed.

K9RV suggested the Executive Committee establish a policy at
Dayton that club members wishing to sell personal items at the
Club's space be allowed to do so provided (1) they agree to
assist with the staffing of the flea-market booth, and (2) they
donate 10% of the proceeds of their sales, up to a maximum of
$5, to the club.  The committee agreed to accept this
recommendation.

The Executive Committee concluded the meeting by setting the date
for the next regular meeting:  Wednesday 12 March 2003 at a place
to be determined by Vice President Jack Kirkpatrick/KC8TM.  The
committee expressed the hope and desire that this date would
prove amenable to Carl Yaffey/K8NU, allowing him to finally
attend one of our meetings.

The meeting was adjourned at 8:00 PM.

Respectfully submitted,
Rob Stampfli/KD8WK
CRES-ARC Secretary/Treasurer